Park
Board Minutes
MONDAY, OCTOBER 15, 2007
KIRKWOOD COMMUNITY CENTER,
111 S. GEYER ROAD, ROOM 202
7:05 P.M.
In
attendance: Gerry Biedenstein, Bob Sears, Linda Fenton, Boyd
Wietecter, Nick Ohlman, Betsy Wendell, Katie Burckhalter,
Murray Pounds, Curt Carron
Excused:
Rich Etzkorn, Jerry Grunzinger
Mayor
Swoboda was in attendance and handed out some mementos to the
Board Members in appreciation for all they do. He handed out
some train pins and some tulip bulbs.
I.
CITIZEN COMMENTS
None
1I. APPROVAL OF
SEPTEMBER 24, 2007 BOARD MINUTES
A motion
made by Katie Burckhalter to approve the amended September 24,
2007 minutes, seconded by Boyd Wietecter. All approved. Motion
passed.
III.
OLD BUSINESS
A SUBCOMMITTEE REPORTS
1.
Implementation Committee
The
committee met on Wednesday, October 3, 2007 at 7:30 a.m. The
final version of the Monfort plans was reviewed. The timetable
for the Central Ridge Phase 3 and the Walker Lake planning
process were discussed.
The Gaylord
Foundation board is pleased with the plans for the Kirkwood Park
entry feature. The committee has some money saving ideas and
will present them to the Hoester Family.
2.
Quinette Cemetery.
Murray
Pounds reported on November 11, 2007 the Dedication of Veterans’
Walkway Marker & Flag Standards will be held at the City Hall
grounds at 11:00 a.m. and the Dedication of Veterans’ Memorial,
Battle of the Argonne Forest will be held at Kirkwood Train
Station. At 1:00 p.m. at the Quinette Cemetery there will be a
Dedication of the Veterans’ Plaque and a ceremony to honor the
veterans buried in Quinette. The Kirkwood American Legion Honor
Guard will participate at each event.
Gerry
Biedenstein reported the names and ranks had been checked with
any corrections being made for the plaque.
3.
Trail Committee
The Trail
Committee met today, October 15, 2007. Images of proposed
signage were presented. The committee will examine some
options for the pedestrian crossing at Geyer and Argonne.
Linda
Fenton said the municipalities’ names should be put on the signs
so persons using the using the trail will be aware of what
municipality they are in. This would be good to know in case of
an emergency situation where the person has to use a cell phone
to call for help. Linda suggested a circle with the name of the
municipality above the Bike St. Louis signage. Katie Burckhalter
inquired about bike racks and said racks were needed. Murray
said they were talking about 10-12 bike racks along the route.
There will be more discussion on the route.
There is
some confusion about ownership of the land adjacent to the west
and to the north of the
Grants
Trailhead Some think it is owned by Missouri Department of
Transportation. Murray said it would be a good idea to conduct
a title search. A motion was made by Linda Fenton to conduct
the title search on the land adjacent to the trailhead, seconded
by Katie Burckhalter. All approved. Motion passed.
B. SCOUT
SHELTER DEDICATION
Murray
Pounds said the Ribbon Cutting Ceremony dedicating the new Scout
Shelter will be on Sunday November 4, at 1:00 p.m. The
flagpole near the shelter will be re-dedicated. Both local Boy
Scouts and Girl Scouts will be invited.
IV. NEW
BUSINESS
A.
APPROVAL OF CENTRAL RIDGE PHASE 3
CONSTRUCTION DOCUMENT CONTRACT
A motion
made by Boyd Wietecter to authorize an expansion of the contract
with PDS to include the development of construction documents
for Phase 3 at a cost of $14,042. Betsy Wendell seconded the
motion. All approved. Motion passed.
The money
for this project has already been budgeted in the current fiscal
year.
B
APPROVAL OF CONTRACT FOR GAYLORD PROJECT CONSTRUCTION
DOCUMENTS
A motion
was made by Bob Sears to accept the proposal from SWT to develop
construction documents for the Gaylord Foundation project for
$9,255.00 and appropriate the funds from the fund balance to
account 201-5101-452.75-09, Project PF0807. Boyd Wietecter
seconded.
All
approved. Motion passed.
C.
APPROPRIATION OF FUNDS FOR GAYLORD PROJECT SURVEY WORK
A motion
made by Linda Fenton to accept the proposal from SDE for $580.00
for survey work for the area of the project and to appropriate
$580.00 from reserves to account 201-5101-452.75-09, Project
PF0807. Nick Ohlman seconded the motion. All approved. Motion
passed.
D.
APPROVAL OF AERIAL TRUCK PURCHASE
A motion
was made by Betsy Wendell to approve an additional $30,000 to
increase the existing budget of $40,000.00 to $70,000.00 in
account 201-5101-452.75-05, Project PF0803, for the purchase of
an aerial truck from Altec, Inc for $97,000.00, with the Park
Board funding $67,900 and the Kirkwood Electric Department
funding $29,100.00. Linda Fenton seconded. All approved.
Motion passed.
A letter
from Mark Petty, Electric Department Director, was included in
the Park Board Packet
stating the
Electric Department’s willingness to share in both the purchase
and utilization of the vehicle.
Under the
terms of the agreement (also in the packet) the Park Department
would pay for 70% of the vehicle and maintenance and the
Electric Department would assume 30% of these costs.
E.
APPROVAL OF DEMOLITION CONTRACT FOR 571 MONROE AVENUE
Bob Sears
made a motion to accept the proposal from Southern Ditching and
Excavating in the amount of $11,450.00 for the demolition of the
structure at 571 Monroe. Boyd Wietecter seconded the motion.
All approved. Motion passed.
Adequate
funds are included in account 201-5101-451.75-03, Project
PF0701.
E.
TRANSFER OF FUND FROM FULL TIME TO PART TIME ACCOUNTS
Bob Sears
made a motion to transfer $5,000.00 from the full time park
account 201-5101-452.11.01 to the park part time account
201-5101-452.11.02 and $2,000.00 be moved from the full time
park account 201-5101-452.11-01 to the part time park account
201-5101-452.11.04.
Katie
Burckhalter seconded the motion. All approved. Motion passed.
G.
MAINTENANCE UPDATE FOR OCTOBER, 2007
The Operations division spent much of the last 30 days since the
festival performing restoration to grounds. The hardest hit
areas as usual are beneath the foot traffic of booth lanes and
the ball fields which are used extensively for parking. We have
not received practically any rainfall over the last month making
aeration of turf areas less than beneficial. We were able to
repeat aeration 2-3 times and create some relief to the top 4-5
inches. Having performed the aeration gave us the opportunity
to get seed out. But without rainfall, much of the seed will
sit and wait.
In other areas related to post construction activities, we have
gone back over many disturbed and restored areas with seed and
straw. Even though Benz Parks fulfilled the restoration
portions of their contract, with the traffic from the festival
and the lack of rainfall, much of the sprouted seed has been
beaten down or died back. Seeding and sod work along the main
walk through the park is always performed post festival, but the
areas treated will be expanded to include areas affected by
summer construction.
Fields were prepared for soccer and football leagues almost
immediately following the festival. Fields were laid out to
reflect the ages of the user groups, and are marked weekly.
Some fields are marked using a combination of chalk and paint
depending on the turf coverage. In addition to the 2 fields in
Kirkwood Park, we also prep fields at Keysor and North middle
school.
The poles for completion of the lighting scheme at the water
tower lots were delivered this afternoon in fact. Also, the
electrical contractor from Phase 1 was here to install the
banner rods on poles along the Scout Shelter walkway and the
pedestrian way at the community center.
The roofing contractor finished installing a nominal amount of
underlayment at the Emmenegger Park shelter, thus completing his
contract. The final cost was just barely over $3000.
Parking lots and driveways at Emmenegger and Koestering parks
were painted by a park crew. The 2 projects took approximately
15 gallons of Hi-Vis traffic paint to complete.
Crews removed approximately 12” of backfill from all the newly
created islands on the redesigned parking lots. The backfill
was replaced with 12” of a topsoil/organic mix to enhance the
opportunity for plantings in these locations. To date, 2 trees,
numerous bushes and ground cover has been planted in the
islands. All that remains in the Phase 1 planting plan is the
installation of 2 Trident maples near the Scout shelter
restroom.
The flagpole donated to the site by the Sugar Creek Day Camp was
reinstalled behind the Scout shelter restroom. Donated in 1990,
the scouts use it as their main ceremonial gathering point each
year at camp. Also installed following construction, was the
bench and time capsule dedicated back in 2004. The time capsule
rests beneath the bench, protected until such time as it will be
exhumed 50 years from its dedication date.
Bollards were fabricated at the shop and were installed as a
traffic deterrent at the west end of the main walk were it
intersects Amphitheater Drive. Additional bollards will be
fabricated and be installed at the start of the Scout shelter
path, the maintenance ramp by the concession stand, and perhaps
even at the tennis court path intersection. Too many instances
of the public free roaming through the park has prompted the
need for this action.
Walker, Meacham, McEntee and Grants Trailhead have had a fall
application of fertilizer. In addition, the sidewalk at the
Grants Trailhead intersection has finally been replaced
following a Missouri American water main issue late this summer.
Carron and Richardson are registered for CPSI recertification in
Kansas City after Thanksgiving. The recertification process
involves 3 days of coursework and updates followed by a 200
question exam. This will mark the 5th time
Carron has recertified (15 years) and the first (3 years) for
Richardson.
Mallory and
Lindquist are both registered for the maintenance management
school at Oglebay, WVa. Mallory will be attending his second
year and Lindquist his first.
H.
OTHER MATTERS
V.
DIRECTOR’S REPORT
Murray
Pounds reported on the quarterly financial statement which was
included in the Park Board Packet and discussed Revenue and
Expenditures for the Six Months ending September 30, 2007.
Webster
University has requested an overnight film shoot in Kirkwood
Park. The University will have to hire one of Kirkwood’s Park
Rangers for this shoot.
Jerry
Grunzinger will prepare a cost estimate for the grant submission
for Monfort Park to be presented to the Council
Murray
reported Kirkwood Parks & Recreation has received two proposals
for a concession
Operator
and will have more information on this at the next park board
meeting.
Murray
attended a seminar on Friday, Oct 13th that focused
on developing prairie lands. He said this was a very
informative meeting.
The
Missouri Trail Summit which is presented by Missouri Park and
Recreation Association will be held on the 25th – 27th
of October at Power Valley Conversation Nature Center. This is a
statewide forum to promote trail development and use in
Missouri. A banquet and silent auction will be hosted at the
Kirkwood Community Center the evening of October 25th.
VI.
ADJOURN TO CLOSED SESSION TO DISCUSS REAL ESTATE
A motion
was made by Bob Sears to closed session at 8:10 p.m., seconded
by Boyd Wietecter.
Roll call
as follows:
Gerry
Biedenstein – yea
Bob Sears – yea
Linda Fenton – yea
Boyd Wietecter – yea
Nick Ohlman – yea
Betsy Wendell – yea
Katie Burckhalter – yea
Motion
passed 7-0
Bob Sears
made the motion to return to an open meeting, seconded by Boyd
Wietecter.
Roll call
as follows:
Gerry
Biedenstein – yea
Bob Sears – yea
Linda Fenton – yea
Boyd Wietecter – yea
Nick Ohlman – yea
Betsy Wendell – yea
Katie Burckhalter – yea
Motion
passed 7-0
Meeting
adjourned at 8:45 p.m
VII
ADJOURNMENT
A motion
made by Bob Sears to adjourn at 8:50p.m., seconded by Boyd
Wietecter.
All
approved. Motion passed.
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