JANUARY 3, 2007

Attendance - Committee members, Bliss, Bond, Farris, Hall, Knudsen, Miller, Spitzer were present.

Utility insert survey update - Copies of the survey were distributed. Surveys will be mailed Monday through Friday during January. Condominium owners who receive service from Ameran and whose condo fees pay for water and trash service may not receive the survey.

Romona Miller assumed responsibility for a spreadsheet to record survey results. All committee members will record survey results. A cross check of surveys from respondents who have had and who have not had contact with board, commissions, and the council will be done.

Update on Staff Meeting - The meeting was postponed until January due to staff workload generated by the December storm.

City’s November Survey - Responses to sources of information questions were reviewed. The two local papers plus city publications continue as past surveys have indicated to be primary sources of information. The committee noted three areas of particular interest to its work: 1) the number of residents who rely on their friends and neighbors for information; 2) the small number of those surveyed who use the city web site; 3) the percentage of residents who would be interested in attending a multiple series of information meeting to help increase their understanding of how the city works.

Committee Assignments - Each committee member will draft their comments on the city’s role in communication for the next meeting. Attention will be given to the differences between pro-active and reactive communication.

Committee Meetings & Work Schedules - Revised meeting schedule as follows * -

January 17 - update on staff meetings & survey responses, review committee drafts

February 7 - draft of survey results to date, outline for final report

February 21 - finalize survey results, review suggested communication recommendations

March 7 - finalize recommendations

March 21 - draft final report

April 4 - review and sign off on final report

April 18 - if needed

April 19 - present final report to council. Report will be presented earlier if 4/18 meeting proves unnecessary.

* It is the committee’s goal to meet the revised schedule recognizing that unforeseen circumstances may intervene.

Next Committee Meeting - The committee will meet again on Wednesday, January 17 at 7:00 p.m. in the lower level conference room of City Hall.

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Committee Purpose/Goals/Outcomes *

Purpose - Undertake a review of the city’s communication with the public.

Goals - . Assist in strengthening and improving communication between the city and the public

. Increase understanding of how Kirkwood functions

. Provide a non-threatening avenue for citizens, council, and officials to interact for the greater good of Kirkwood.

. Help citizens overcome reluctance to become involved in community issues

Outcomes - Recommendations to the city related to the purpose and goals of the project

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* This item will appear as a part of every meeting summary.